Data checked on October 29, 2026
Free When I Work alternative: if you only need the schedule.
When I Work combines scheduling, time clock and team messaging per user. If you only need the schedule, here is the comparison with its published data.
turnos.work
Shift schedule maker only: free, no sign-up, no server.
When I Work
Scheduling, time clock and messaging from $2.50/user/month (one location); $5 for multiple locations.
Side by side
Every data point for When I Work comes from its public website (wheniwork.com/pricing). If they don't publish something, we say so instead of guessing.
| Feature | turnos.work | When I Work |
|---|---|---|
| Price and access | ||
| Price | Free, no limit on employees or locations | $2.50/user/month (single location or schedule); $5/user/month (multiple locations) |
| Sign-up | No account needed | Account; 14-day free trial |
| Where your team's data lives | Only in your browser (no server) | On their servers |
| Scheduling | ||
| Automatic schedule generation | Yes: covers shifts, keeps rest between shifts, days off and hours | Auto Scheduling |
| Several locations in one schedule | Yes, free | Multiple locations plan ($5/user/month) |
| Re-plan around an absence | Yes, with minimal changes | Shift swapping and open shifts |
| Export | Excel, PDF, calendar (.ics) and share link | Labor reports; payroll and POS integrations |
| Beyond the schedule | ||
| Time clock | No | Yes, with GPS clock-in |
| Employee app | No: each employee gets their shifts in their phone calendar | Yes |
| Time off | Vacations and absences, no approval workflow | Yes, requests and availability |
| Payroll | No | Through integrations (Rippling partner) |
| Multiple managers with permissions | One; share a read-only link | Yes, custom role permissions (multi-location plan) |
✓ yes · ~ partly or depending on plan · ✕ no. Published list prices, excluding taxes.
Choose turnos.work if…
- You only need the shift schedule and do not want a monthly subscription.
- You don't want to sign your team up on another platform or send their data to a server.
- You want the schedule built for you, with rest between shifts and overtime checked, and then tweak it by hand.
Choose When I Work if…
- You need employees to clock in and out and message each other in one app.
- You want shift swaps and open shifts handled by employees from their phones.
- Several managers need their own logins.
Frequently asked questions
How much does When I Work cost?
Its pricing page lists $2.50 per user per month for a single location or schedule and $5 per user per month for multiple locations, after a 14-day free trial.
Can I use both?
Yes. Build the schedule in turnos.work and export it to Excel or calendar files; use a time clock app for attendance.